Overview
Adding your LinkedIn profile link to your Outlook email signature is a great way to showcase your professional brand and network. With just a few simple steps, you can insert a clickable LinkedIn icon that links directly to your profile. This gives recipients easy, one-click access to view your LinkedIn profile when they receive emails from you.
In this article, we’ll walk through the process step-by-step. We’ll cover:
- Finding your LinkedIn profile link
- Accessing your Outlook email signature
- Inserting the LinkedIn icon and hyperlink
- Customizing the icon color and size
Whether you use Outlook on the web, Outlook desktop app for Windows, or Outlook mobile app, the process is straightforward. Let’s get started adding your LinkedIn link to Outlook email signature.
Find Your LinkedIn Profile Link
The first step is to locate the unique URL for your LinkedIn profile. Here’s how to find it:
- Go to your LinkedIn profile page and make sure you’re logged in.
- Look at the web address shown in your browser’s address bar. It will be in this format: https://www.linkedin.com/in/yourname
- Copy the full URL (web address) from the address bar.
This is the unique link to your profile that you’ll insert into your Outlook signature. The link should begin with https://www.linkedin.com/in/ and end with your unique LinkedIn user name.
Once you’ve copied the link, you can move to the next step of accessing your Outlook email signature.
Access Your Outlook Email Signature
Your Outlook email signature contains text, images, and hyperlinks that appear at the bottom of every email you send. To add your LinkedIn link, you’ll need to access and edit the signature. Here’s how to find it:
Outlook on the Web
If you use Outlook on the web (through a browser):
- Go to www.outlook.com and log into your account.
- Click on the Settings gear icon at the top right.
- Select View All Outlook Settings.
- Go to Mail > Compose and Reply.
- Under Email Signature, click Edit Signature to open the signature editor.
Outlook Desktop App
If you use the Outlook desktop app:
- Open the Outlook app on your computer.
- Click on File in the top menu bar.
- Select Options from the left pane.
- Go to Mail tab > Signatures.
- Under Select signatures to edit, choose the signature you want to add the LinkedIn link to.
- Click Edit Signature to open the signature editor.
Outlook Mobile App
If you use the Outlook mobile app on your phone or tablet:
- Open the Outlook app.
- Tap on the Me tab at the bottom.
- Tap Settings.
- Select Email.
- Tap Add Signature.
- Give the new signature a name, like “LinkedIn”.
- Tap the signature to open the editor.
Once you have the signature editor open, you can add your LinkedIn profile link.
Insert the LinkedIn Icon and Link
With your Outlook email signature open in edit mode, here’s how to add the LinkedIn icon and link:
- Place your cursor where you want the icon inserted.
- Click the Insert tab.
- Click the Icon button.
- Select the LinkedIn icon.
- The LinkedIn icon will now appear in your signature.
- Highlight the LinkedIn icon.
- Click the Hyperlink button.
- Paste in the URL of your LinkedIn profile that you copied earlier.
- Click OK to make the icon a clickable hyperlink.
Once done, the LinkedIn icon in your signature will be clickable and direct recipients right to your LinkedIn profile!
Customize the Icon Color and Size
If you want, you can also customize the appearance of the LinkedIn icon in your signature:
- To change icon color, right-click it and select Change Icon Color.
- To resize, click the icon and drag the resize handles to make it larger or smaller.
Feel free to experiment with different icon sizes and colors to find what looks best with your signature layout and personal branding.
Verify the Linked Hyperlink
The final step is verifying that the LinkedIn icon hyperlink works correctly:
- With your signature updated, send yourself a test email.
- In the received email, hover over the LinkedIn icon.
- The hyperlink URL tooltip should show your LinkedIn profile address.
- Click the icon to ensure it opens your LinkedIn profile page.
If any issues, double check that the hyperlink URL is correct and points to your LinkedIn profile address.
Once working, your LinkedIn-enabled email signature is good to go! It will now be included as a clickable link on all your outgoing Outlook emails.
Best Practices
Here are some best practices to follow when adding your LinkedIn link to your Outlook email signature:
- Keep the icon size reasonable so it doesn’t distract from your message. We recommend 16×16 or 24×24 pixels.
- Use a standard icon color like blue or black that matches your branding.
- Make sure the hyperlink URL is the correct address to your profile.
- Test that the link works by sending yourself a test email.
- Set the LinkedIn link to open in a new browser tab so recipients can easily return to your email.
- Update your profile URL if you ever customize your LinkedIn username in the future.
Conclusion
Adding your LinkedIn profile link to your Outlook email signature is a simple way to give your professional brand more visibility. By following the steps outlined in this article, you can easily insert an icon that links recipients right to your LinkedIn profile with just one click.
So be sure to showcase your LinkedIn presence in your email communications. A well-formatted email signature that includes your LinkedIn link projects a professional image and makes it easier for people to connect with you.
Platform | Steps to Access Signature |
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Outlook on the Web |
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Outlook Desktop App |
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Outlook Mobile App |
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Frequently Asked Questions
Should I add my LinkedIn URL to my personal or work email?
It’s recommended to add your LinkedIn profile link to your professional work email signature, as you’ll likely use this for career networking opportunities. You can skip adding it to personal emails.
Does the LinkedIn icon need to be an image file?
No, when inserting the icon in Outlook you can select it from the standard icon library. There’s no need to download an image file.
What’s the best email signature placement for LinkedIn link?
The LinkedIn icon hyperlink will stand out best towards the top area of your text signature, near your name and contact details.
Can I hyperlink text instead of an icon?
Absolutely! If you prefer, you can hyperlink text like “My LinkedIn Profile” instead of using the standard icon.
How do I customize icon color in Outlook desktop app?
Right-click the icon, select Change Icon Color, and choose the color you want from the palette options.
Summary
In summary, adding your LinkedIn profile link to email signatures is easy across all Outlook platforms. Simply copy your profile URL, access email signature settings, insert the LinkedIn icon, make it a hyperlink, customize as needed, and test that it links correctly. Include your LinkedIn link in your professional emails to make networking and building connections easier than ever.